Project Co-ordinator

Job Description

The opportunity:

Global Talent 2020’s award-winning, rapidly growing Hospitality client is looking for an experienced Project Co-ordinator to join their business for their next planned evolution of supported strategic growth. This role reports to the Projects Manager and focuses on transforming hospitality spaces.

We’re looking for a highly organised, commercially aware Project Coordinator to help deliver high-quality hotel refurbishment and development projects across the Buzzworks portfolio. If you thrive in fast-paced environments, love seeing projects come to life, and can confidently manage contractors, procurement, and project admin — this could be your next move.

What You’ll Be Doing:

Project Coordination:

You’ll play a key role in bringing our hotel projects to life by:

Supporting refurbishment and fit-out projects from concept to completion
Coordinating timelines, schedules, and key milestones
Acting as the central link between contractors, suppliers, site teams, and internal stakeholders
Monitoring site progress and proactively flagging risks, delays, or issues

You’ll help ensure every project is delivered on time, on budget, and to our clients’ award-winning brand standards.

Contractor & Supplier Management:

You’ll confidently manage relationships and keep projects moving by:

Chasing quotes, lead times, progress updates, and snagging completion
Assisting with tender processes and quote comparisons
Maintaining accurate contractor and supplier records
Ensuring all required documentation is in place (insurance, RAMS, certifications)

Procurement & Purchasing:

You’ll take ownership of sourcing and purchasing by:

Procuring small wares, FF&E, fixtures, fittings, and equipment
Raising and tracking purchase orders in line with company procedures
Monitoring budgets and identifying savings or overspend risks
Coordinating deliveries to ensure sites receive the right items at the right time

Project Administration:

You’ll keep everything running smoothly behind the scenes by:

Maintaining project trackers, documentation, and cost reports
Taking meeting minutes and following up on actions
Managing snagging lists and supporting handovers
Assisting with project close-out and post-project reviews

Brand & Operational Standards:

You’ll help ensure every space we deliver:

Aligns with our client’s brand standards
Works practically within live hotel environments
Supports operational efficiency and guest experience

What we are looking for:

Essential:

Proven experience as a Project Coordinator (hospitality, hotels, or leisure preferred)
Strong procurement and purchasing experience
Experience supporting refurbishments or fit-out projects
Confidence in managing and chasing contractors and suppliers
Exceptional organisational and administrative skills
Strong attention to detail
Ability to juggle multiple projects simultaneously

Desirable: